Compliance

Educational Procurement ComplianceMany of our members are dealing with a variety of legislative and regulatory purchasing restrictions. We’ve helped draft legislative amendments, lobby state officials, and even assisted in drafting cooperative purchasing provisions for board policies.

We constantly review our competitive solicitation process to ensure our contracting methods adhere to the highest standards of public procurement. The National Institute of Governmental Purchasing (NIGP) has validated our member-driven competitive solicitation process as in compliance with generally accepted procurement standards.

  • Even in the most restrictive states, members can utilize our contracts under the small purchase exemptions or under their respective bid thresholds.
  • Many states expressly provide exemptions from the bid requirements for cooperative agreements, allowing you to piggyback off of contracts created by other public institutions.
  • We’ve found cooperative purchasing provisions tucked away in Board of Regents or Trustees policies or in public institution policy manuals. These texts may be a good starting point for you.

EDGAR/Uniform Guidance

E&I’s procurement practices have been reviewed and determined to be conducted in a manner that complies with the new regulations in the U.S. Department of Education’s General Administrative Regulations (EDGAR). Our Compliance Letter outlines E&I’s compliance, as well as member-specific responsibilities related to the EDGAR guidelines. The accompanying Certification Schedule provides a list of E&I suppliers that have certified adherence to 2 CFR 200.326 – Contract Provisions.

E&I’s adopted contracts are developed by Lead Public Agencies (LPA) in Higher Education or K-12. E&I reviews the LPA’s documentation, prior to adopting the contract, to assure the LPA followed the standards E&I normally incorporates into its solicitations and that are generally accepted by the Education community. While the review ensures the adopted contracts were awarded through a competitive process, the LPA would have been following their written procedures in the development of the contract. As such, E&I cannot provide assurances that the LPA’s practices comply with the new EDGAR regulations.

More Information

If you have questions about the rules relating to cooperative purchasing in your state, contact us at compliance@eandi.org. We are happy to provide you with research or support any of your cooperative purchasing initiatives.

Our latest overview of cooperative purchasing authorization for 4-year public institutions can be found on our compliance map.