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Contract Number: EI00405
Contract Date: 12/15/2023 – 07/14/2026
Agreement: Competitive
Renewals: 1 5-year renewal remaining
Award Summary: Click RFP Number Field to view all awarded suppliers
eProcurement: N/A
RFP Number & Name: EI00244~2023RFP / Document Management
Contract Availability: Associations; Healthcare; Higher Education; K-12

Docufree

The Docufree contract provides a comprehensive suite of document management solutions to the education sector, enabling schools to transition seamlessly from paper-based, manual processes to all digital workflows. E&I members benefit from enhanced operational efficiency, reduced operational costs, modernized processes, increased data security, and streamlined and simplified administrative workflows.

Economic Benefit Model | TEB = 20.9-31.8%
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Founded in 1999, Docufree is a multi-award-winning national provider with over two decades of experience providing best-in-class document solutions. Their services include secure document scanning, cloud storage, and document management software. Docufree caters to educational institutions and government agencies, helping them streamline processes, improve access to information, and ensure regulatory compliance. By eliminating paper and automating tasks, Docufree helps institutions save time, money, and space.

Contract Differentiators
  • High-volume Document Scanning Services to convert paper records into structured and searchable digital images and data, ready for integration with other systems. 
  • Document processing services include categorization and indexing for organizing and sorting, faster file retrieval, controlled access, improved record retention and data integrity. 
  • Docufree Document Cloud for secure, scalable, and centralized document management, storage, and retrieval, offering robust capabilities for capturing, managing, storing, sharing, controlling, and auditing the access and use of school-wide documents from anywhere, at any time.  
  • Docufree eSign for legally binding electronic signature requests, streamlining approval processes and enabling the secure collection of document signatures digitally, from parental consent forms or faculty agreements. 
  • Docufree eForms, featuring an intuitive drag-and-drop form builder for efficient form creation and data collection, from student applications to staff evaluations. 
  • Docufree Workflows for automating, assigning, managing, and monitoring departmental workflows and routine tasks. 
  • Secure access, storage and sharing with Single Sign On (SSO), Multi-Factor Authentication (MFA), and encryption in-transit and at-rest and more. 
  • Docufree Professional Services for customizing and optimizing solutions in alignment with unique business rules and requirements. 
  • Comprehensive infrastructure, providing cutting-edge production facilities, equipment, technology, and industry experts with processes certified for quality, security and compliance including SOC2 Type II, HIPAA, and PCI DSS


Sustainability

Docufree is committed to sustainability, helping educational institutions meet their environmental goals. Their digital solutions reduce paper dependency, lowering carbon footprint and contributing to a greener planet. The Docufree box recycling program applies cross shredding and chemical treatment to the pulp to remanufacture scan project files into empty cardboard boxes. The remade boxes are sent to customers at the beginning of new scan projects. By minimizing waste and promoting digital workflows, they not only enhance operational efficiency but also foster a culture of environmental responsibility.

More Information

Economic Benefit Model Statement

The E&I Economic Benefit Model™ (EBM) is a powerful tool that your institution can use to measure and communicate the overall value of its procurement activities. This benefit is derived from three key areas:

  • Cost Reduction
  • Cost Avoidance
  • Incentives & Revenue

Using the EBM, each of E&I’s more than 215 competitively solicited contracts have been scored with a Total Economic Benefit™ (TEB) to member institutions.

The TEB of this Docufree contract is in the range of 20.9-31.8%.

ECONOMIC BENEFIT MODEL

Total Economic Benefit of this Contract:

20.9-31.8%

The Economic Benefit Model TEB is determined from baseline cost comparisons using historical data, competitive intelligence, market benchmarking, vendor quotes, and related criteria.

To learn more, visit EBM or contact your E&I Member Representative.

Contract Documents & Updates

Sign Up & Ordering Information

Resources

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