Contract Number: EI00406
Contract Date: 12/15/2023 – 12/14/2028
Agreement: Competitive
Renewals: 1 5-year renewal remaining
Award Summary: Click RFP Number Field to view all awarded suppliers
eProcurement: N/A
RFP Number & Name: EI00244~2023RFP / Document Management
Contract Availability: Healthcare;Higher Education;K-12

GRM Information Management

GRM delivers a breadth of document and data management solutions to E&I members that include both physical services (storage, scanning, destruction) as well as digital solutions delivered via their cloud-based content services platform, VisualVault. GRM solutions serve Facilities, Advancement, Business Office, Athletics, Human Resources, Auxiliary, Senior Administration, and Information Technology.



GRM Information Management (GRM) is a leading provider of information management systems with over 35 years of experience. GRM offers comprehensive services including:


Digital Enterprise Content Management (ECM) Services

  • Document Management Platform software (VisualVault base package)
  •  Advancement Services software (VisualVault)
  • Athletics software (VisualVault)
  •  Business / Senior Administration software (VisualVault)
  • Human Resources / Enrollment Management software (VisualVault)
  •  Student Affairs software (VisualVault)


Physical Services

  • Document / Media / Data Storage services
  •  Pathology Storage services (blocks and slides)
  • Document Scanning / Imaging services
  • Certified Shredding / Destruction services (paper or media)


Contract Differentiators
  • Highly customizable solutions
  • Physical presences in major metros across the United States
  • VisualVault document management software available nationally
  • Complimentary login to eAccess, a secure portal where orders can be placed
  • Specialization in pathology specimen storage 
  • State of the art storage facilities 
  • Customized storage options, box sizes, to accommodate unique requirements


More Information

Economic Benefit Model Statement

The E&I Economic Benefit Model™ (EBM) is a powerful tool that your institution can use to measure and communicate the overall value of its procurement activities. This benefit is derived from three key areas:

Using the EBM, each of E&I’s more than 215 competitively solicited contracts have been scored with a Total Economic Benefit™ (TEB) to member institutions.

The TEB of this GRM Information Management contract is in the range of 3.0-14.4%.

ECONOMIC BENEFIT MODEL

Total Economic Benefit of this Contract:

3.0-14.4%

The Economic Benefit Model TEB is determined from baseline cost comparisons using historical data, competitive intelligence, market benchmarking, vendor quotes, and related criteria.

To learn more, visit EBM or contact your E&I Member Representative.

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