Contract Number: EI00405
Contract Date: 12/15/2023 – 12/14/2028
Agreement: Competitive
Renewals: 1 5-year renewal remaining
eProcurement: N/A
RFP Number & Name: EI00244~2023RFP / Document Management


The Docufree contract provides a comprehensive suite of document management solutions to the education sector, enabling schools to transition seamlessly from paper-based, manual processes to all digital workflows. E&I members benefit from enhanced operational efficiency, reduced operational costs, modernized processes, increased data security, and streamlined and simplified administrative workflows.

Founded in 1999, Docufree is a multi-award-winning national provider with over two decades of experience providing best-in-class document solutions. Their services include secure document scanning, cloud storage, and document management software. Docufree caters to educational institutions and government agencies, helping them streamline processes, improve access to information, and ensure regulatory compliance. By eliminating paper and automating tasks, Docufree helps institutions save time, money, and space.

Contract Highlights
  • High-volume Document Scanning Services to convert paper records into structured and searchable digital images and data, ready for integration with other systems. 
  • Document processing services include categorization and indexing for organizing and sorting, faster file retrieval, controlled access, improved record retention and data integrity. 
  • Docufree Document Cloud for secure, scalable, and centralized document management, storage, and retrieval, offering robust capabilities for capturing, managing, storing, sharing, controlling, and auditing the access and use of school-wide documents from anywhere, at any time.  
  • Docufree eSign for legally binding electronic signature requests, streamlining approval processes and enabling the secure collection of document signatures digitally, from parental consent forms or faculty agreements. 
  • Docufree eForms, featuring an intuitive drag-and-drop form builder for efficient form creation and data collection, from student applications to staff evaluations. 
  • Docufree Workflows for automating, assigning, managing, and monitoring departmental workflows and routine tasks. 
  • Secure access, storage and sharing with Single Sign On (SSO), Multi-Factor Authentication (MFA), and encryption in-transit and at-rest and more. 
  • Docufree Professional Services for customizing and optimizing solutions in alignment with unique business rules and requirements. 
  • Comprehensive infrastructure, providing cutting-edge production facilities, equipment, technology, and industry experts with processes certified for quality, security and compliance including SOC2 Type II, HIPAA, and PCI DSS


Docufree is committed to sustainability, helping educational institutions meet their environmental goals. Their digital solutions reduce paper dependency, lowering carbon footprint and contributing to a greener planet. The Docufree box recycling program applies cross shredding and chemical treatment to the pulp to remanufacture scan project files into empty cardboard boxes. The remade boxes are sent to customers at the beginning of new scan projects. By minimizing waste and promoting digital workflows, they not only enhance operational efficiency but also foster a culture of environmental responsibility.

More Information

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