Palm Beach State College (PBSC), a valued member of E&I, was looking to optimize its procurement process and empower its staff and end users. With three existing contracts enabled on its Workday platform, PBSC aimed to increase supplier catalog availability for end users and drive compliance by directing more spend under contract.
According to David Chojnacki, Assistant Procurement Director, at PBSC a critical challenge in the college’s current system was the absence of a budget check prior to p-card purchases. To address this issue, Chojnacki focused on reducing p-card usage and promoting catalog utilization. This strategic shift would not only increase financial accountability, but also ensure that PBSC was leveraging the best contract pricing available, resulting in optimal use of their resources.
PBSC had recently learned about VERVE by E&I and decided to implement a VERVE punchout in its Workday solution. Chojnacki recognized the value VERVE provided in terms of offering end users easy access to multiple catalogs, empowering them to compare prices and make informed purchasing choices. The ability to bring more spend under contract was an additional benefit. VERVE’s scalability allowed PBSC to swiftly expand from three catalogs to ten, which was a major win for Chojnacki.
Throughout the implementation process, PBSC faced several challenges related to automatic invoicing procedures and supplier readiness. Chojnacki worked with E&I to effectively address these hurdles, ultimately paving the way for smoother operations moving forward. As a lesson learned, E&I recognized the importance of aligning invoicing set up as part of the testing processes, minimizing unnecessary communication and confusion in future implementations.
By harnessing the innovative solutions available through its VERVE punchout, PBSC has successfully enhanced efficiency, compliance, and financial control within its procurement process.